Church Administrative Assistant Job Description

OVERVIEW:

The Administrative Assistant is an important position. The leadership and ministry team will rely heavily on this person to orchestrate and organize many of the behind-the-scenes tasks to keep the ongoing efforts of the church running smoothly, including many of the recurring tasks that facilitate the jobs of everyone else in the congregation.

JOB REQUIREMENTS:

  1. Must be a member of the Holly Hill Church of Christ in Frankfort, KY. 

  2. Excellent organizational and productivity skills.

  3. Self-motivated to accomplish recurring tasks.

  4. Excellent time management, task prioritization, and scheduling skills to meet hard deadlines.

  5. Excellent oral and written communication skills.

  6. Proficiency with Microsoft Word, Excel, and PowerPoint and the Google counterparts

  7. Basic creative ability to put together attractive and high-quality documents, social media posts, and other projects.

  8. Basic skills with social media platforms, video editing, MailChimp, and Realm.

  9. Ability to work with many members within the congregation to keep the efforts of the church running smoothly.

  10. Ability to learn new systems and software easily and quickly.

  11. Flexibility to work additional hours on an infrequent basis leading up to big events including but not limited to Vacation Bible School, Summer Youth Series, and Great Day In May.

EXPECTED REGULAR TASKS WILL INCLUDE:

  1. Edit and publish the weekly digital newsletter.

  2. Answer phone calls and take messages.

  3. Update the website weekly (no programming required).

  4. Check church emails, and respond or forward messages to the appropriate person(s).

  5. Maintain the church master calendar and preaching schedule.

  6. Send out member email notifications.

  7. Send out mass mailings for events.

  8. Schedule and prepare daily social media posts.

  9. Edit and digitally publish the minister's sermon and devotional videos.

  10. Assemble weekly announcement and pre-worship slides for the worship slideshows.

  11. Order and stock supplies for the church and church office. 

  12. Check and sort the mail. 

  13. Help to organize various church events and coordinate roles

PAY AND HOURS:

  • Hours per week: 20-30

  • Pay per week: $500

If you are interested in the position, please let one of the elders know.